Presentation Guidelines

General information and recommendations for all attendees:

  • All the conference will run on the online EventWeb system. All attendees will be able to access the system at https://www.eventweb.com.br/xixsbpmat-virtual/ using the same login and password used for abstract submission or registration.
  • Please separate a pair of personal earphones to be used during the conference for best sound quality.
  • Attendees will watch talks through a special interface on the EventWeb system, while speakers will be granted direct access to the Zoom rooms, via EventWeb system.
  • The EventWeb system will use Zoom as the main tool for all sessions. Attendees and speakers must install the Zoom application on their devices prior to the event or during the first access to the EventWeb system. Link for Zoom download: https://zoom.us/download
  • Notebook/ desktop computers are preferred, although tablets/notepad/mobile phones may also be used.
  • Attendees and speakers must check their internet connection in order to participate in the event without interruption.
  • All posters will be available in the EventWeb system for all participants during the whole period of the conference.

Instructions for Oral Presenters

Before the event
  1. Prepare your oral presentation (file and talk) in English, as if it was for a face-to-face conference.
  2. Consider a presentation of 12 minutes (total time with questions: 15 minutes). If you are an invited speaker, consider a 25-minute presentation (30 minutes with questions). We suggest all presentations (slides) to be numbered in order to facilitate questions.
  3. Save the presentation file in the device you will use for the oral presentation.
  4. Check that the Zoom application is installed in your device. For Zoom download: https://zoom.us/download
  5. If possible, set your real name, surname and institution acronym as the user's name in Zoom application, for better interaction with other attendees and chairs.
  6. Make sure your internet connection is stable and your headphones/ audio and voice system are in order.
In the day of the presentation

[The final program including the date and time of each presentation will be available early August.]

  1. Enter the EventWeb system at least 15 minutes before the scheduled time at https://www.eventweb.com.br/xixsbpmat-virtual/ and click on the "> Virtual Room" option. The preference is that you present yourself to the chair before the session starts, even if you are the last speaker. To log in to the system, use the same name/ email and password that you used for abstract submission.
  2. Go to your speaker area and under "My presentations" click in "Join the presentation room".
  3. When determined by the chair, share your presentation (ppt, pdf, etc).
  4. Deliver your talk live and, after finishing, remain available to answer possible questions from the attendees/ the awards committee members.
  5. The chair will read the questions that are submitted through the chat.

Instructions for E-Poster Presenters

Before the event
  1. Prepare your poster presentation (file and talk) in English, as if it was for a face-to-face conference.
  2. Use the typical size of 90 x 120 cm (width x height) for the poster, in portrait format, and save the file in PDF format. The file cannot exceed 20 MB. (Note that the file size has been increased for higher-quality presentation. At the same time, larger files might make it difficult for the attendees to follow and download the poster).
  3. Record an audio of about 3 minutes (maximum, 5 minutes) briefly explaining the poster in English. Save the audio in mp3 or wmv or m4a format.
  4. Enter the EventWeb system at https://www.eventweb.com.br/xixsbpmat-virtual/ and log in using the same name/email and password that you used for abstract submission. Click on the "> Virtual Room" option.
  5. Go to "My presentations" and then click on the title of your poster.
  6. Upload your poster PDF file and your audio file no later than August 23rd.
In the day of the presentation

[The final program including the date and time of each presentation will be available early August.]

  1. Enter the EventWeb system at least 15 minutes before the scheduled time at https://www.eventweb.com.br/xixsbpmat-virtual/ and log in using the same name/ email and password that you used for abstract submission. Click on the "> Virtual Room" option.
  2. Go to "My presentations" and enter your poster.
  3. Remain available during all your poster session time to answer questions from the attendees/ the awards committee members. Questions will be made and answered through the chat box available at the EventWeb system underneath each poster. Those questions and their answers will remain available for other participants to read until the end of the event.
  4. The event organization encourages poster presenters to provide the address of a personal meeting room (on Zoom, Google meet or any other provider), external to the EventWeb system, to interact via video with the attendees in order to discuss the work. The link of the room can be shared in the chat box underneath the poster.

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